When asked to find a venue, at first it can seem quite exciting and even glamorous - the opportunity to do something different. However, no matter how good the meeting, conference or training course, delegates always remember the venue and food above everything else! So it is vital to find the right location. Below are the areas that need to be considered to have that successful event.

Key Points

  Date(s) of event
  Number of delegates
  Venue - What effect are you looking for? - 5 star hotel, stately home, something unique, B&B
  Accommodation requirements - no of rooms / types of rooms / upgrades for VIPs
  Style of seating - cabaret, theatre, boardroom etc
  Location - check facilities, transport links, IT capabilities, customer service, invoice details
  Syndicate / breakout rooms - additional cost or part of package?
  Timings - Delegate arrival / conference start & finish / lunch, dinner etc
  Equipment - LCD projectors, OHP (bring own or rent)
  Catering - Style / special requirements
  Entertainment - After dinner speaker / comics / games / music
  Feedback process
  Budget - Delegate rate / room hire / equipment / stationery / entertainment / transport to venue