When organising an event, there are many aspects to consider - some more obvious than others. Below are the key points that need to be managed to have a successful event. Our key advice is - do not underestimate how much time is involved - even some of the "simple" parts can take much longer than anticipated.

Key Points

  Agree date
  Agree budget
  Agree approx; numbers
  Agree location
  Agree overnight accommodation needs - number per night and style/standard (e.g. suites)
  Decide on style of conference - boardroom, theatre etc
  Search for suitable venue - remember dining needs (e.g. private, with entertainment)
     and leisure facilities required
  Visit chosen venue
  Confirm contract details
  Arrange delegate invites - check for any special needs
  Arrange delegate registration
  Arrange relevant IT equipment
  Arrange any relevant entertainment
  Arrange catering
  Arrange transport, if applicable
  Prepare information packs - timetables, directions, facilities etc
  Prepare presentations
  Arrange for any special requirements - food, disabled access
  Liaise continually with venue about changes to previously agreed details
  HOLD EVENT
  Pay for event
  Review event